How to create a PDF file

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For safe sharing, you can create PDF files from Windows or Mac.

What to Know

  • This article will demonstrate how to create a PDF using Microsoft Word, Google Docs and Mac Pages. It also demonstrates how to use the Windows print function. A PDF creator can be downloaded for free.

How to create a PDF using Microsoft Word

The built-in software features make it easy to create PDFs using Microsoft Word 2007 and later. In just a few simple steps, you can convert any Word document into a PDF file.

  1. Open the Word document you want to convert to PDF. Next, click File.
  2. Select Save as from File Menu.

  3. Next, select Save as from the dialog. Next, select PDF.

  4. You can modify the file’s title and location. Click Save to save your PDF file at the desired location.

How to create a PDF file in Windows

Windows users can create PDF files with the print function. It can be used with any program that supports printing. This is Microsoft Print to PDF.

You will see different options depending on the program you print from. However, they should all follow the same structure.

  1. To enable Microsoft Print to PDF, select Print.

  2. In the Print dialog, change the printer. This can be Destination, Printer or just Printer. Save as PDF, Microsoft Print To PDF.

    Google Chrome browser offers a similar PDF conversion feature. It can be used on any web-based file, and on any device that runs the Chrome browser. Simply access the Print option and then choose to print to pdf.
  3. To allow you to see the final PDF, a preview will be displayed. If you are happy, select Print or Save.

How to make a PDF file from Google Docs

When you create documents, spreadsheets, or presentations, Google Drive files can be converted into PDF. You can use the print menu as before but you can also use File PDF Document (.pdf). The PDF file will then be saved to your Downloads Folder.

How to create a PDF using Pages on a Mac

If you have a Mac computer, there are almost as many options for creating PDF files than if your Windows computer. Pages can be used to create PDF files. This is very similar to the Word feature in Windows.

There is almost a 100 percent chance that your Mac app supports printing.

  1. Open the document that you want to create a PDF with Pages.

  2. Click the File link in the top right corner of the page and then click Print.

  3. To save as PDF, use the dropdown menu in the lower left corner.

  4. The Save as dialog box opens. You can name your document and select where to save it. Click Save to add any details.

 

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